Agenda Template

Notice of a public meeting of

Audit and Governance Committee

To:	Councillors Hollyer (Chair), J Burton (Vice-Chair), Fisher, Merrett, Rose, Coles, Watson and Binney (Independent Member)
Date:	Wednesday, 30 July 2025
Time:	5.30 pm
Venue:	West Offices - Station Rise, York YO1 6GA

AGENDA

<AI1>

1. Apologies for Absence

To receive and note apologies for absence.

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<AI2>

2. Declarations of Interest (Pages 7 - 8)

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

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3. Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annexes 2 to 8 to Agenda Item 15 on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

</AI3>

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4. Minutes & Action Log (Pages 9 - 28)

To approve and sign the minutes of the meeting held on 14 May 2025 and consider the Committee’s action log.

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<AI5>

5. Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Monday 28 July 2025.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

</AI5>

<AI6>

6. Key Corporate Risks monitor 1 (Pages 29 - 80)

The purpose of this paper is to present Audit & Governance Committee with an update on the key corporate risks (KCRs) for City of York Council (CYC), which is included at Annex A.

</AI6>

<AI7>

7. Purchasing Compliance (Pages 81 - 88)

The report provides an update to members of Audit & Governance Committee about the ongoing review of Purchasing Compliance, encompassing No Purchase Order No Pay (NPONP) processes. It details the progress made since the report to members in November 2024.

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<AI8>

8. Draft Statement of Accounts 2024/25 (Pages 89 - 300)

The purpose of this report is to present for information the draft 2024/25 Statement of Accounts before they are audited.

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<AI9>

9. Annual Governance Statement (Pages 301 - 342)

The purpose of this report is to present for information the draft 2024/25 Annual Governance Statement.

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<AI10>

10. Treasury Management Outturn (Pages 343 - 366)

Attached at Annex 1 is the Treasury Management Annual Report and Review of Prudential Indicators 2024/25, which provides an update on treasury activity during the year and was considered by Executive on 15 July 2025.

</AI10>

<AI11>

11. External Audit Fees (Pages 367 - 370)

The report provides an overview of how external audit fees are set for Councils that have opted into the Public Sector Audit Appointments (PSAA) scheme. The process includes determining a national fee scale, conducting consultations, publishing final fees, and handling any fee variations.

</AI11>

<AI12>

12. Audit Strategy Memorandum 2024/25 (Pages 371 - 410)

The purpose of this report is to present the latest audit progress report from Forvis Mazars, the Council’s external auditors. This can be found at Annex A.

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<AI13>

13. Counter Fraud Progress Report 2025/26 (Pages 411 - 424)

This report provides an update on counter fraud work undertaken so far in the year.

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14. Audit and Governance Work Plan (Pages 425 - 428)

To consider the committee’s work plan.

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15. Internal Audit Progress Report 2025/26 (Pages 429 - 524)

This report provides an update on the delivery of the internal audit work programme for 2025/26, and plans for delivery over the remainder of the year.

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16. Urgent Business

Any other business which the Chair considers urgent under the Local Government Act 1972.

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<AI17>

Democracy Officer:

Name: Robert Flintoft

Telephone: (01904) 555704

Email: Robert.flintoft@york.gov.uk

Reasonable Adjustments and Alternative formats statement
To request reasonable adjustments or to provide this document in an alternative language or format such as large print, braille, audio, Easy Read or BSL, you can:
	Email us at: cycaccessteam@york.gov.uk
	Call us: 01904 551550 and customer services will pass your request onto the Access Team.
	Use our BSL Video Relay Service: www.york.gov.uk/BSLInterpretingService Select ‘Switchboard’ from the menu.
	We can also translate into the following languages: